Advantages And Disadvantages Of General Purpose Application Software

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Customization of general purpose software is when u buy a general purpose software and change it up a little to fit ur exact needs. Advantages and disadvantages of general purpose software?

Some Advantages:. Some problems are already solved by the framework or are easier to solve because of it. You won't have to deal with all the time consuming little things or scattered pieces of code you will have to integrate. Most of framewor.

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Advantages And Disadvantages Of Customization Of General Purpose Software

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In business, strategic planning is essential and requires valid information in order to make key decisions. Choosing the right tools for inputting, tracking, analyzing and storing data will help business owners and managers make the best choices for their company's business. One of the components within software productivity suites is the spreadsheet. Spreadsheets are popular among accountants and among those who like to collect and track data, yet there are some limitations, which may not make them the best choice for every office application.

Advantage: Organizing Data

Spreadsheets are frequently the go to tool for collecting and organizing data, which is among the simplest of its uses. Information can easily be placed in neat columns and rows and then sorted by information type. Although a large collection of data may be overwhelming to view in its raw state, tools within the program allow the user to create presentations where the data is analyzed and plugged into pie charts or tables for easy viewing and interpretation.

Disadvantage: User Bias

However, the downside is that only the information that the user chooses for analysis is included in these presentations, and therefore, other pertinent information that may influence decision making might be excluded, unintentionally. Case 625 round baler manual. To make reporting of data more user friendly and comprehensive, companies are choosing to use reporting tools such as Tableau and Qlik, instead of relying solely on the spreadsheet.

Advantage: Streamlines Calculations

No one likes to spend all their time at work doing repetitive calculations. The great appeal of spreadsheets is that the program does all the math for the user. Once a formula is written and the program has a set command, complex calculations can easily be computed for the related data that has been input. This allows users to ask 'what if' types of questions and to easily get the answers they need without the need to rework the calculations.

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For example, if the spreadsheet is set up to calculate your gross profit, when any variable such as cost per unit, shipping costs, or sales discount are changed, the software automatically recalculates the new gross profit based on the new information.

Disadvantage: Learning the Syntax Takes Skill

The difficult part for many users, is that the calculations must be entered into the spreadsheet as formulas. This requires learning the correct syntax for each type of calculation you wish to make. Although many classes are available to learn the skills necessary to use these formulas, many users still find them difficult. If the syntax is incorrect, the program will not return the correct information when the calculations are run. Additionally, if users input the wrong data, even in only one cell of the spreadsheet, all related calculations and cells will be affected and have incorrect data.

Advantage: Multiple User Access

In today's collaborative work environment, multiple users within an office often need access to the same documents. If using Microsoft Excel, the spreadsheets can be shared, but only one user can change data at a time. If local copies are made and updated, other users will not have access to the new data. Google Sheets offers the solution of file sharing and allowing multiple users to access and update a single form.

Be aware that, in both cases, there is no file history. Therefore, no matter who makes changes at any time, when any changes are made, the previous information history is lost.

Disadvantage: Lack of Security

Another spreadsheet disadvantage is the lack of security for your files. Typically, spreadsheets are not that secure and therefore are at greater risk for data corruption or mismanagement of information. Files that contain sensitive financial information may not be safe from hackers, even if password protected.

Other types of data collection software therefore may be a more suitable option. Access, Oracle or some other form of relational database has built in safeguards that protect data integrity and prevent the reorganization of information. For example, in a spreadsheet, a user might sort a column of information and may inadvertently cause related information, such as first and last name, to become out of sync. In contrast, a database will keep all parts of a record unified, thereby ensuring better data integrity.

About the Author

Elisabeth Natter is a business owner and professional writer. She has done public relations work for several nonprofit organizations and currently creates content for clients of her suburban Philadelphia communications and IT solutions company. Her writing is often focused on small business issues and best practices for organizations. Her work has appeared in the business sections of bizfluent, azcentral and Happenings Media. She holds a Bachelor of Arts degree in journalism from Temple University.

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Natter, Elisabeth. 'The Advantages & Disadvantages of Spreadsheets.' Small Business - Chron.com, http://smallbusiness.chron.com/advantages-disadvantages-spreadsheets-26551.html. 25 January 2019.

Natter, Elisabeth. (2019, January 25). The Advantages & Disadvantages of Spreadsheets. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/advantages-disadvantages-spreadsheets-26551.html

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